Your P&L says the year was good.
Which jobs actually made the money?
Bookkeeping and fractional CFO work for general contractors, specialty trades, and service contractors. We track every job from estimate to final payment, so you know what each one earned before you bid the next one.
Where the Numbers Usually Break
Job costs land in one big expense account, so every job looks the same on the P&L.
Change orders get done in the field and never make it onto an invoice.
Retainage sits on the balance sheet with no one tracking when it is due.
Work in progress is a guess, so profit swings from month to month for no real reason.
Cash runs tight between progress billings, even in a profitable year.
What We Set Up
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Job costing in QuickBooks Online, kept in agreement with ServiceTitan, Procore, or Buildertrend
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Costs by job, phase, and cost type: labor, materials, subs, and equipment
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Labor burden loaded into job costs, so a crew's true cost shows up
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Change order tracking from approval to invoice
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Retainage receivable and payable schedules
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A monthly work in progress schedule with over and under billings
What You Get Every Month
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Books closed on a schedule
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A job profitability report: estimated versus actual, by job
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An updated work in progress schedule
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Budget versus actual and an updated cash flow forecast
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A review call with Julia to walk through what the numbers mean for your next bids
Cash Flow, Budgets, and Forecasts
Jobs pay slowly and costs hit early. We build a cash flow forecast around your billing schedule, retainage, and payroll. We also build an annual budget by job type, and forecasts that show what the next quarter looks like before you commit to more work or buy equipment.
Who This Is For
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Contractors running several jobs at once who cannot see profit by job
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Owners whose bookkeeper records transactions but does not track jobs
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Companies getting ready for bonding, a line of credit, or a buyer who will ask for a work in progress schedule
Pricing
Monthly plans start at $800. Job costing, work in progress reporting, and cash flow forecasting are part of CFO Partner. Budgets and scenario forecasts are part of Strategic Growth. See all plans on the Services page.
Questions Contractors Ask
Do you work with ServiceTitan, Procore, or Buildertrend?
Yes. We build job costing in QuickBooks Online and keep it in agreement with how your jobs are set up in ServiceTitan, Procore, or Buildertrend, so the field and the books tell the same story.
What is a work in progress schedule, and do I need one?
It compares what you have billed on each job to what you have actually earned. It shows whether you are over or under billed. If you carry jobs across months, or a bank or surety asks about your jobs, you need one.
My books are behind. Can you start with a cleanup?
Yes. We catch up and clean the books first, then set up job costing so it stays accurate from that point on.
Know which job made the money in week three, not in March.
Book a free 20-minute call. No sales pressure, just a real conversation about your jobs, your numbers, and what clarity would look like.